Logbooks And Record Keeping - G7SYW's amateur radio bits & bobs...
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Logbooks And Record Keeping

| Posted in Operating

What are logbooks?

Logbooks are something every radio ham uses to keep a record of their activities. In almost all countries it is a condition of their licence to maintain an accurate record of transmissions.
Some circumstances are excluded. When using a radio mobile it would be impractical to make a logbook entry while driving, for example.

Why keep a logbook?

The main reasons for keeping an accurate up to date logbook are:

  • Legal – In most countries it is a legal requirement to keep a log. A log of all transmissions may also be used to prove innocence in the unlikely event of a complaint that you were causing interference.
  • Operational – Having a log of the contacts is essential for completing the details on any QSL cards you wish to send.
  • Personal – The log is a personal radio history. You can look back over the different contacts that have been made with other stations.

What information is required?

The very minimum information that needs to be in the log is:

  1. Date
  2. Time contact started & finished – normally in Universal Coordinated Time (UTC)
  3. Frequency of transmission / reception
  4. Mode of transmission
  5. Callsign of the station contacted

Additional information of the contact may be added as personally required. For example, I also log signal reports, names, locations and comments. Some people also like to record antennas, power, propagation conditions etc.

How Do I Keep a log?

A log can be kept on paper or computer or both depending on your personal preference.
My log is kept as a database on a server, this allows you to search my log and display brief contact details.
When I’m operating at a portable location, I keep a paper log, transferring the information to my main log as time allows.

Latest 10 entries in my logbook

Below are brief details of the last 10 contacts added to my logbook, updated in real time as I enter them into the log.

17 Aug Country flag icon  M0DHO from England 12 Aug Country flag icon  EA1EAS from Spain
17 Aug Country flag icon  MM0HVU from Scotland 12 Aug Country flag icon  R110A from European Russia
17 Aug Country flag icon  DL2HSF from Fed. Republic of Germany 12 Aug Country flag icon  SP7AH from Poland
17 Aug Country flag icon  EB5GVX/EA1 from Spain 12 Aug Country flag icon  TP4CE from France
17 Aug Country flag icon  PF35CAVENTE from Netherlands 09 Aug Country flag icon  UA3ADN from European Russia